Email Validation Process: How to Validate Email Addresses

Email Validation Process: How to Validate Email Addresses

Yakubu Nasidi February 3, 2022

Email Validation Process

This post will walk you through the email validation process, including checking for misspellings and confirming the existence of the address, mailbox, and associated domain name. However, it is not as simple as it appears.

Silent followers are frequently converted to potential consumers through email communications. A good email may help you generate more leads and establish a positive business image. However, this only occurs if you have a genuine email list.

How will you know which messages will bounce and who will get messages on the other end? Let's start with the basics and get to know each other.

What is Email Validation, and how does it work?

If you send dozens of emails every day, you may have come across a circumstance when you sent a hundred emails to various email accounts. Then you noticed that half of the email addresses weren't even genuine or had been formatted wrongly. Hopefully, you haven't had that sensation, but if you have, Email Validation can help.

What  is Email Validation?

In the simplest terms, Email Validation is a procedure that checks an email address to determine its legitimacy and if it even exists. It also shows you whether or not the email address you're sending to is deliverable and has a trustworthy domain.

Why Should You Verify Your Email Addresses?

There's a lot more to persuade you to purchase Email Validation if this wasn't enough. Let's say you're sending an email to 100 individuals and you receive a lot of hard bounces because of incorrect email addresses. Isn't it true that the other half of the recipients will get their emails in this case? Wrong. Unfortunately, that is not the case.

Hard bounces have a negative impact on your sender's reputation, and a bad reputation means lower email delivery. Even if you have some authentic emails, you won't be able to get through to their inboxes. This might be a major issue for the email marketing team.

Here are a few strong reasons to confirm your email addresses:

Reduce the amount of bounces that are challenging.

Any potentially dangerous email addresses should be avoided.

Boost your public image

Improve the deliverability of your primary mailbox.

Learn to distinguish between valid and incorrect marketing data.

Spam complaints should be avoided.

Increased levels of engagement

Take advantage of low-cost email marketing.

The list could go on and on. Fortunately, you won't have to authenticate email addresses on a regular basis. The following are the only occasions you should do it:

You add a few additional people to your mailing list.

Your bounce rate is going up.

Your open rates are low.

Even if you don't have any problems, it is advised that you utilize Email Validation at least once a month, even if you don't have any. This is because it guarantees that you are working with data that is clean, accurate, and helpful.

How Does the Email Validation Process Work?

When it comes to email validation, the first thing you should do is double-check the spellings. Check for Spam traps after making sure you've written everything correctly.

Many email accounts are designed expressly to trap senders who may not be using the finest emailing practices. Internet Service Providers and Email Service Providers guarantee that certain email addresses are not included in your list.

Before moving on to the next step, make sure that all of the email addresses have the same format. Check for any @ you might have missed, or if you've mistakenly inserted more than one. After that, run a complete syntax check.

To guarantee that a mailbox exists, Email Validation use the SMTP protocol. In some ways, email validation also serves as a mailbox validator.

This is an example of a general email validation checklist.

Make sure there are no spelling errors.

Validate your syntax properly.

Look for email addresses that are no longer in use.

Check to see if the domain name linked with the contact exists.

Check the DNS (Domain Name System) records to see if a mail server is up and running.

Check the email box to see whether everything is working properly.

If you use a tool or codes to validate emails, it may just take a few seconds, but if you do it manually, it may take longer. In any case, it is a procedure that is well worth your time since it prevents you from having to deal with a lot of problems in the future.

Check for Misspellings and Validate Syntax

After you've compiled your list of email addresses, double-check the spellings. Use common sense and double-check that all email addresses are spelled correctly. Now it's time to conduct some syntax checking.

An email address consists of a @ symbol, a dot, and ASCII letters when broken down into its components. The first component contains your personal information, while the second contains the domain name used to register the email. Let's go a little further into this.

The first component of the email address is comprised of the words,

Both uppercase and lowercase alphabets

Dots, full stops, and other symbols

The second portion of every email address is made up of the words,

Letters Digits Dots Hyphens

Here are some suitable email address samples for you to consider:

David@wheelmarketing.com

Heythere@mywebsite.com

Invalid email addresses, on the other hand, would look like this:

Daniel.me..786@websitename.com

Email Validation Process: Detect Any Disposable Email Address

What is a disposable email address? It’s an address that is usually temporary and is used to avoid unwanted emails. It may be good for users but not for you as an email marketer. Tons of people use it to misuse the online services. 

That’s why you must detect any disposable email address from your list. This is how you do it easily. 

Search the disposable email domains database

Check if the email addresses are there in any database

Confirm if the domain name exists

(In an email address, more than one consecutive dot is not permitted.)

Hello@abcd.e

(.e is a non-existent domain)

Sonic@.abc.com

(A dot cannot be the first character in a domain name.)

You may manually validate emails if you like, but it will take a long time. Using JavaScript code is a simpler method to accomplish this.

This code may be used to determine whether or not the email addresses are legitimate. Of course, you can verify the validity of emails with a shortcode, but if you don't know how, you can pay a developer to do it for you.

If not, you may always use one of the many free or paid Email Validation programs available online.

Use sites like Pastebin to find these addresses.

Confirm the age and reputation of the domain name connected with the address if you just want to identify a disposable contact in one stage.

Check to see whether the domain name already exists.

It's simple to check if the domain name exists. Simply put your domain name into http://whois.domaintools.com. Alternatively, you may use the Command Prompt to ping any domain name.

Whois Whois Whois Whois Whois Whois Whois Whois Whois Whois Whois Whois Who

Process for Validating Emails: Keep an eye out for MX Records.

A domain name is used to host email addresses. For it, there must be mail server records. The MX records should be found in the domain name's DNS Zone. This is how it's done:

Run the CMD (Command Prompt)

Type in the 'NSLookup' order and 'Enter'

Compose 'Set q=mx' and 'Enter'

Type in the area name you need to check

Press the 'Enter' button

Turn Upward for MX Records

Also you'll promptly see the MX records there. Or on the other hand you can just go to the MXToolbox to search for the MX records for any space.

MXToolbox for MX Lookup

Assuming no records show up, the email contact should be invalid. Furthermore assuming the records show up, you might ping the letter drop!

Ping the Mailbox to Confirm If Everything is Up and Running

Affirm in the event that the letter box exists. Also that is the main advance for the email approval process. You can get up to 100 percent exactness for every one of the means with the exception of this one. This is on the grounds that you want to frame a SMTP association with check a letter box.

Furthermore there are a great deal of issues related with framing a SMTP association. Allow me to clarify. For instance, to open a SMTP association, you want port 25.

Furthermore you can't get port 25 on the off chance that you utilize any email validator or verifier. The arrangement is to get the VPS machine that can open port 25.

Famous mail suppliers like Gmail or Hotmail don't constantly assist you structure an association with their SMTP server. They reject your solicitation even before you invigorate the message. That is another issue pinging the SMTP.

Likewise, there are huge loads of administrations that make an impression on affirm that a post box exists regardless of whether it.

Email Validation Tools and Services

There are a great deal of email approval apparatuses and administrations accessible at this moment. Allow me to enroll the main three here.

ZeroBounce

It is one of the most famous Email Verifying apparatuses on the lookout. A few notable organizations, including TripAdvisor, use it. This instrument gives more than one check process. In this way, it in addition to the fact that single emails confirmation, however it can do mass checks as well as give vital client information.

ZeroBounce offers 100 email approvals free of charge every month. Other than that, you can call them and ask them at costs as per your requirements.

Free Bulk Email Validator by H-Supertools

To utilize this Email Validator, you want to have a H-Supertools account. You can check 200 email addresses each day, with 20 email confirmations all at once. It is liberated from cost and is upheld by promotions.

Email Validation Tool: Free Bulk Email Validator by H-Supertools

So to spend any cash on Email Validation devices, this is the apparatus made for you. Or, more than likely you can download the Super Email Validator by H-Educate to check your email list.

EmailListVerify

Organizations like Shopify utilize this device. Like ZeroBounce, this is additionally one of the better-known instruments. As per them, they have checked in excess of 5 billion email addresses during their lifetime. What's more, EmailListVerify does consistent joining with outsiders as well as records with various organizations.

Invalid email tends to prompt a terrible standing, which is never great for any organization or area. That, however you'll likewise be burning through a great deal of time and assets in email showcasing just due to the high bob rate you will have. So your first game-plan subsequent to gathering a rundown of email locations ought to be to approve them.

By approving email addresses, you'll be certain that any messages you're sending are being conveyed straight into the beneficiaries' inboxes. You can observe JavaScript and HTML codes for email approval on the web, or you can employ somebody to do the errand on the off chance that you're not outfitted with the information to make a code yourself without any preparation.

So that was the breakdown of the email approval process. Tell me your opinion on it, in the remarks.